Our Workshops

Description

Microsoft Teams and SharePoint

2 Day Workshop

Have you started using Microsoft Teams to keep your remote working employees productive and connected? If not, this is the right time to upgrade to Teams. In a short time, Teams became a flagship virtual meeting platform owned by Microsoft. It does wonders with its full range of robust features and capabilities aspiring to keep your staff collaborating, communicating, and productive.

The primary reason Microsoft Teams must matter to you is because of its tight integration with Office-365 services and Groups, which enables seamless toggling between editing documents, shared dashboards, planners, group chat, video, and voice calls. Office 365 and Teams go hand-in-hand. Therefore, if you are leveraging Office 365 suite, you must start using Teams.

How Did This Happen?

Global organizations are adopting Microsoft Teams as the preferred employee communication tool due to its built-in convenience of setting up a Team and having access to all the shared services without spending hours configuring them. By integrating Teams with Outlook, you can send messages to a designated or at the Teams address by copying it to a conversation in Teams.

The Basics of Teams and SharePoint and How They Relate to Each other

• Teams- Teams is a collaboration tool where you can chat with other people about a particular subject or task. Each team is connected to other tools that you can use to collaborate with others.
• SharePoint- SharePoint is a tool for creating web sites, publishing content, and storing files.
• SharePoint site- A SharePoint site is a web site in SharePoint where you can create web pages and store and collaborate on files. SharePoint sites can be used independently and are also used by Teams for file storage (called Teams-connected sites). A Teams-connected site is created automatically whenever you create a team.
• Team- A team is a place in Teams where you can invite others to collaborate. Each team is connected to one or more SharePoint sites. These sites are where the team's files are stored.
• Public team- A public team is a team that anyone in the organization can join. Public teams don't require a team owner to invite someone to the team.
• Private team- A private team is a team that a person can only join when invited by a team owner. Both public teams and private teams offer the same channel types - standard, private, and shared.
• Parent site- The SharePoint site that is created when you create the team. This site is used for file storage for all standard channels. All team owners and members have access to this site.
• Channel- A channel is a location in a team where you can collaborate with others on a specific thing. A team can have multiple channels for different purposes. For example, you might have a team for marketing with different channels for different products or events. There are three types of channels in Teams: standard, private, and shared.
• Standard channel- A standard channel is a channel that all members of a team have access to. Each team comes with a standard channel called "General." Team owners and members can add additional standard channels. It always shows up first in a team's list of channels, and it can't be deleted (every team must have at least one channel).
• Private channel- A private channel is a channel that only some of the team's members have access to. It's used for private conversations and collaboration. Each private channel has its own SharePoint site for file storage. Only members of the private channel can access this site.
• Shared channels- A shared channel is a channel that you can add anyone to, even if they're not a member of the team. It's used for broader collaboration with people outside the team. Each shared channel has its own SharePoint site for file storage. Only members of the shared channel can access this site.
• Channel site- The SharePoint site that is created when you create a private or shared channel in a team. Only owners and members of the private or shared channel have access to this site.
• Microsoft 365 group- A Microsoft 365 group is a membership group that gives people access to multiple Microsoft 365 services at the same time. The membership for each team is stored in a Microsoft 365 group and that group also gives those people access to the team's parent SharePoint site.
• Microsoft Entra ID- Microsoft Entra ID is the directory service where Microsoft 365 user accounts are stored. (You can manage these accounts from Microsoft 365 as well.) Microsoft 365 groups are also stored in Microsoft Entra ID. Microsoft Entra ID allows administrators to manage users and groups and to apply business rules to user accounts, such as requiring multi-factor authentication.

When do Teams and SharePoint get connected?

Teams and SharePoint are connected in the following scenarios:

• When you create a new team from scratch, a new SharePoint site is created and connected to the team.
• When you create a new team from an existing Microsoft 365 group, the team is connected to the SharePoint site associated with the group.
• When you add Teams to an existing SharePoint site, that site is connected to the new team.
• When you create a new private or shared channel, a new SharePoint site is created and connected to that channel.
• In Teams, the Files tab on each standard channel is connected to a folder in the parent site's default document library. The Files tab on each private and shared channel is connected to the default document library in the corresponding channel site. Whenever you add or update a file on the Files tab, you're accessing the SharePoint site.

Overview of Teams and SharePoint integration

• The basic parts of Teams and SharePoint
• When do Teams and SharePoint get connected?
• Example of a team with multiple channel types
• Teams-connected sites and channel types
• Where to manage Teams and SharePoint settings
• Create a Microsoft Team from SharePoint
• Connecting SharePoint team sites with Teams makes it easier to communicate more effectively using real time chat, online calling, web conferencing and screen sharing.
• Ensure sensitive content is compliant, secure, and can be easily viewed on a mobile device.
• Collaborate on files with built-in Microsoft 365 apps like Word, Excel, and PowerPoint.
• Help team members focus on the most important content by adding SharePoint resources as tabs to Teams.
• Maintain team productivity by keeping conversations and shared resources all in one place.
• Develop more opportunities to create social channels that build team culture and community.